NATIONAL AMERICAN ESKIMO DOG ASSOCIATION POLICIES
As ratified October 17, 2020
1. Election ballots shall state that candidates will be listed in alphabetical order. Statement of such to be typed at the top of each ballot. (10/18/03)
2. Date of accepted Policies to be included in parenthesis () after each Policy for record and revive purposes. (10/18/03)
3. Reduce to writing and define the duties expected of Affiliate Association Presidents (as members of the Board of Directors). A copy to be sent to each new incoming President of each Affiliate Association by the NAEDA Secretary. Also a copy of the current NAEDA by-laws and Policies should be sent to all Affiliate Association Presidents. (10/18/03)
4. All members of the Executive Committee, Board of Directors and Advisers to the Board, be kept informed of the business and correspondence of the National Association. (10/19/13)
5. Ballot Committee sign a “Statement of Truth” that (1) all Ballots are found in order, (2) were not opened or tampered with, (3) to their knowledge were counted true and proper.
6. NAEDA Secretary must have approval of the NAEDA President on any item, letters, etc. to be sent to NAEDA Membership.
7. Merit Awards and Certificates of Merit can be awarded for Dog Breeding, Showmanship (Adult and Junior) and Sportsmanship by the NAEDA Executive Committee and Board of Directors. (10/18/03)
7-1 A 1. Affiliate associations clubs must respond their willingness to host the National Show no later than October 1 of the year two years previous to the national show they are scheduled to host. This means, for example, that a club scheduled to host the 2008 national show must respond no later than October 1, 2006 their intentions. (October 17, 2020)
2. If an eligible club declines to host a show, all other clubs within the same geographical area (east or west of the Mississippi River) shall be eligible to make a bid to host the National Show. These clubs must indicate their desire prior to January 1 of the next year. If more than one club makes a bid, the NAEDA BOD must choose within 15 days which bid is accepted. ( October 17, 2020)
3. If no club within the geographical area bids to host a show, clubs within the other geographical area shall be eligible to bid. These clubs must indicate their desire prior to April 1of that year. If more than one club makes a bid, the NAEDA BOD must choose within 15 days which bid is accepted. This system should allow a host club to have at least eighteen months to prepare to host the National Show. (October 17, 2020)
Odd years the National will host in conjunction with Gateway Nationals at Purina Farms, Grey Summit, MO, even years the National will rotate through the clubs in rotation schedule order (the even years that club must host the National within their assigned territory). (removed October 17, 2020)
8. Merit Awards and Certificates of Merit can be awarded to persons who have shown outstanding and dedicated service to the NAEDA. Guidelines should be set up by the NAEDA Executive Committee and the Board of Directors. (10/18/03)
9. To purchase a full line of Awards and Ribbons in the amount as determined by the body at the Annual Meeting. (10/18/03)
10. Any person who wishes to make a motion, second a motion, or discuss pending matters in any meeting of the association should identify themselves for the record for the purpose of accuracy of the minutes. (10/18/03)
11. The Stud Books of the American Eskimo Dog will be “Closed” by this Association until 2025. (10/23/10)
11-1E Affiliate Association Clubs must stay in good standing with NAEDA in order to be eligible to host the National Show. Good standing means that clubs must maintain at least five paid members of NAEDA and that all club officers and directors must be members of NAEDA in good standing. If a club goes 12 months without coming into compliance, the club no longer exists and must reapply to UKC and NAEDA for recognition. When the club is again recognized they will go to the bottom of the list in eligibility to host a National Show. (April 30, 2005)
PART A: However, you have now until October 31, 2021 to fulfill Part A requirements:
You must purchase a Temporary Listing (TL) number off the UKC website. (yes, the American Eskimo breed has the right to purchase the TL number and can participate at any UKC venue show – please remember that any points/titles achieved with the TL number will transfer to the single registration) (https://www.ukcdogs.com/tl-numbers)
You must participate in at least six (6) UKC events (either conformation or performance, non-licensed classes will NOT count towards the 6 events). This will be up to the owner to provide the NAEDA information showing the participation requirements has been met. The owner can easily do an Online Points check and print off the website to help the NAEDA verify this.
Once Part A, has been completed. The owner must contact the NAEDA Secretary, Renee Strong, at (315) 497-1682 or firstname.lastname@example.org, and provide the NAEDA the above verification. At time of verification the NAEDA will provide the owner with a letter of approval from the NAEDA to get their American Eskimo Single Registered. (10/17/2020)
PART B: you have now until December 31, 2021 to fulfill Part B requirements, any registration forms received after December 31, 2021 will NOT be approved.
Part B MUST be handled with UKC.
Complete the UKC Application of Single Registration for the American Eskimo – this can be downloaded off the UKC website under Registration tab.
Copy of your dog’s registration certificate from a UKC acknowledged registry. For this breed, we acknowledge the American Kennel Club, ONLY.
Your dog’s completed three generation pedigree. Dogs with UKC registered parents do not need to provide proof of registration but need to provide UKC the registration numbers and names for the sire and dam.
Signed letter of approval from the NAEDA. For more information on the approval process please contact NAEDA Secretary, Renee Strong at (315) 497-1682 or email@example.com. Single Registration fee of $35.00 payable to UKC. (10/17/2020)
Establish a standing finance and budget committee to oversee the finances of the organization. Motion by Diana Allen and seconded by Sherry Meyers. Description of policy with Bob’s permission – This policy is to establish a standing committee to oversee the finances of the organization. The job description of this committee would be to look at expenses and income and suggest a budget to be voted on by the General Membership. This committee would look at those items in greater depth than the rest of us and look at ways to raise additional funds for programs our members believe are important. The committee would be made up of 5 regular members with the treasurer, at least two club presidents and at least one member from the general membership and one Executive Board Member. Additionally, the president would be an advisory, nonvoting member. This would not be an audit committee but would work with the treasurer if there are questions. New expenditures of greater than $1000 in excess of items already in the budget must require review by this committee to make sure the program is financially feasible. Two members would be selected annually by the BOD for a two year term. The Treasurer would not be the chairperson. (Committee was voted to be deleted in October, 2014)
13. National File retention periods are as follows ‑ ‑ ‑ ‑ ‑
Board of Directors Meeting Minutes ‑ Held Permanently
General Membership Meeting Minutes ‑ Held Permanently
Financial Records‑ 7 years
Show Reports‑ 1 year
All other Records‑ 5 years
The Determination of Record Elimination will be done by a Committee of at least three members of the Executive Committee. (10/21/89)